MINUTES OF REGULAR  MEETING  

The Board of Directors

T E X A S   S E R E N I T Y   A C A D E M Y

January 23, 2019

8787 N. Houston Rosslyn Rd.  Houston, Texas 77088 281-931-8887

 

A Regular Meeting of the Board of Directors of Texas Serenity Academy was held ­­­­_January 23, 2019__

at 6:00 PM at   8787 North Rosslyn Road.  

 

CALL TO ORDER

The meeting was called to order by President AJ Williams at 6:19. A quorum of three board members was met: Mr. Williams, Mr. White, and Mr. Steward.  The president led the board in the Pledge of Allegiance and a moment of silent prayer.

 

  1. ACTION: Accept resignation of Board Member Robert Marbley

Mr. Steward made a motion to accept the resignation and Mr. White seconded the motion.  The motion passed unanimously 3-0.

 

  1. ACTION: Conduct election of Board Members: Positions 3,4,5

Mr. Steward made a motion to appoint Mr. White to position 3, Dr. Rose to position 4 and Mr. Williams to position 5.  Mr. White seconded the motion and the motion passed unanimously, 3-0.

 

  1. ACTION:                              Administer Oaths of Office to new Board Members

Mr. Jenkins administered the oath of office to Mr. Williams and Mr. White.  Dr. Rose was absent from the meeting.

 

  1. ACTION:                              Conduct election of Board Officers: President, Vice President, Secretary

After discussion, Mr. Steward made a motion to elect Mr. AJ Williams as President, Mr. Steward as Vice-President, and Mr. White as Secretary.  Mr. White seconded the motion and the motion passed unanimously 3-0.

 

  1. ACTION:                              Consider approval of minutes of August 29, 2018 and October24, 2019

After a review of the minutes and a correction on the October 24 date to be 2018 and not 2019,  Mr. White made the motion to approve the two sets of minutes and Mr. Steward seconded.  The motion passed unanimously, 3-0.

 

  1. ACTION:                              Consider approval of the 2017-2018 audit report by Ben Gomez, CPA

Mr. Simmons indicated that the audit was still being prepared and that he would call a special meeting over the next several days to present the audit to the board for consideration and to meet the state deadline for submission.

Mr. Steward made a motion to table this action and Mr. White seconded the motion. The motion passed unanimously, 3-0.

 

  1.     ACTION:                              Consider approval of necessary board resolutions regarding the reworking of school bylaws/charter

School attorney, Kelly Evans, updated the board on the process of amending the charter and said he would present the revised charter/bylaws at an upcoming meeting.

Mr. White made a motion to table the action item and Mr. Steward seconded. The motion passed unanimously, 3-0.

 

  1. ACTION:                              Consider approval of board resolution requesting TEA’s approval of Pre-K/Early Childhood Program

Mr. Simmons presented information on the addition of a Pre-K/Early Childhood Program and Principal Foreman added

Information on the benefits of the program to our students.

After discussion, Mr. White made a motion to approve the resolution to TEA requesting the program and Mr. Steward seconded. The motion

passed unanimously, 3-0.

 

  1. ACTION:                               Consider approval of board resolution authorizing the relocation of two campuses for the 20192020 school year :  K-8th Grade campus to return to 8500 Sweetwater location and the Gano Campus to be relocated to501 Murphy Road in Stafford, Tx.

After discussion, Mr. White made a motion to approved the resolution and Mr. Steward seconded.  The motion passed

unanimously, 3-0

 

  1.  DISCUSSION: Discuss Board Training

Mr. Simmons and Mr. Evans reviewed the requirements for board training, and the Board agreed to a session in February.

Each member was to indicate what Feb date would be good.

 

  1.       INFORMATION:                 Finance Department Reports by Ms. Rowe

Ms. Rowe was not available for the meeting as she has been working with the auditor for the last several days.  She will update the Board with their usual financial report at the next meeting.

 

  1. 1 INFORMATION:                 Principal Report

Ms. Foreman updated the board on both campuses progress. The Federal Report Card was distributed and discussed.

 

14 .ACTION:                               Motion to go into CLOSED MEETING

Mr. Steward moved the Board convene in closed session, Mr. White seconded.  The motion was approved unanimously, 3-0.

President Williams moved the Board into closed session at 8:12.

 

  1. ACTION:                             Motion to return to open session.

Mr. Steward made a motion to return to open session and Mr. White seconded. The motion was approved unanimously, 3-0.

President Williams moved the Board into open session at 8:15.

 

  1. ACTION: ADJOURNMENT

Mr. White made a motion to adjourn the meeting and Mr. Steward seconded.  The motion passed unanimously, 3-0

 

President Williams adjourned the meeting at 8:16pm.

 

 

Those Present:

A.J. Williams, President

Kenneth White, Secretary

Chad Steward, Vice-President

Hagmon Simmons, Superintendent

Larry Jenkins, Asst. Superintendent

Michelle Foreman, Principal

 

Kelly Evans, Attorney

Carol Moffett, Consultant

MINUTES OF SPECIAL BOARD MEETING  

The Board of Directors

T E X A S   S E R E N I T Y   A C A D E M Y

8787 N. Houston Rosslyn Road, Houston, Texas 77088     281-931-8887

 

A Special Board Meeting of the Board of Directors of Texas Serenity Academy was held January 28, 2019 in the School Cafeteria at 12:00 PM at 8787 N. Houston Rosslyn Rd, Houston Texas 77088.  Board Members participated by telephone-conference but the school building location where meetings are normally held was available for any citizen to attend the meeting.

 

  1. CALL TO ORDER : President Williams called the meeting to order at 12:03pm

.

  1. DETERMINATION OF QUORUM: A quorum existed composed of Mr. Williams, Dr. Rose, Mr. Steward, and Mr. White.

 

  1. ACTION:              Consider approval of the 2017-2018 annual financial audit as submitted by Ben Gomez, CPA

Mr. Simmons presented the audit to members.  A copy of the audit was available on line and board members discussed the audit.

Ms. Rowe was available to answer questions and Mr. Gomez was available by phone call.

The audit was an unqualified, clean audit.   Mr. White made a motion to approve the audit and Dr.Rose seconded.  The motion passed   unanimously, 4-0.

 

 

  1. ACTION:                              ADJOURNMENT

Mr. White made a motion to adjourn the meeting, and Dr. Rose seconded.  The motion passed unanimously.

 

President Williams adjourned the meeting at 12:26 pm.

 

_______________________________________________________________________________________________________

 

Participating:

                A.J. Williams, Board President

Chad Steward, Vice President

Kenneth White, Secretary

Dr. Gloria Rose, Member

 

Hagmon Simmons, Superintendent

Larry Jenkins, Asst. Superintendent (Rosselyn Campus)

Marcia Rose, Finance

Carol Moffett, Consultant

MINUTES OF SPECIAL  MEETING  

The Board of Directors

T E X A S   S E R E N I T Y   A C A D E M Y

April 17, 2019

8787 N. Houston Rosslyn Rd.  Houston, Texas 77088 281-931-8887

 

A Special Meeting of the Board of Directors of Texas Serenity Academy was held ­­­­_April 17, 2019 at 6:00 PM by conference call.  A district representative was available at 8787 North Rosslyn Road to assist any citizen who wished to attend the meeting.

 

CALL TO ORDER

The meeting was called to order by President AJ Williams at 6:11pm. A quorum was present: Mr. Williams, Mr. White, and Mr. Steward, and Dr. Rose.

 

  1. ACTION: Consider a Board Resolution authorizing the TSA Superintendent to take all necessary administrative actions to secure bank loans and/or lines of credit with a lender and/or lenders in amounts not to exceed $3,000,000 per transaction during the 2018-2019 and 2019-2020 school years to include opening a business checking account at Unity National Bank and/or any other banking institution.

 

The Board discussed the resolution and Mr. Simmons answered their questions.

Dr. Rose made a motion to approve the resolution and Mr. Steward seconded the motion.  The motion passed unanimously 4-0.

 

  1. ADJOURNMENT:            Rose made a motion to adjourn the meeting and Mr. White seconded the motion.  The motion passed unanimously 4-0.

 

President Williams adjourned the meeting at 6:20pm.

.

 

 

Those Present:

A.J. Williams, President

Kenneth White, Secretary

Chad Steward, Vice-President

Dr. Gloria Rose, Member

 

Hagmon Simmons, Superintendent

Larry Jenkins, Asst. Superintendent

Carol Moffett, Consultant

MINUTES OF RESCHEDULED REGULAR  MEETING  

The Board of Directors

T E X A S   S E R E N I T Y   A C A D E M Y

8787 N. Houston Rosslyn Rd.  Houston, Texas 77088 281-931-8887

 

A Rescheduled Regular Meeting of the Board of Directors of Texas Serenity Academy was held ­­­­_June 12, 2019 at 6:00 PM at   8787 North Rosslyn Road.  .

 

  1. CALL TO ORDER

President A.J. Williams called the meeting to order at 6:10.  A quorum was present: Mr. Williams, Dr. Rose, Mr. Stewart, Mr. White were present by telephone.  Mr. Williams arrived shortly after and continued the conduct of meeting in person from the school site.

 

 

  1. ACTION: Approve Minutes of January 28, 2019 and April 17, 2019

The Board reviewed the minutes.  Dr. Rose made a motion to approved the minutes, Mr. Steward seconded.  The motion passed 4-0.

 

Information:                               Financial Reports

Mrs. Rowe was present by phone.  Reports had been emailed to the Board and she answered board questions.

 

  1. ­ACTION: Approve School Calendar for 2019-2020

Dr. Rose made a motion to approve the calendar, Mr. Stewart seconded, and the motion passed 4-0

 

  1. ACTION: Authorize Superintendent to apply for any state, federal, or private grants for 2019-2020

Dr. Rose made a motion to approve the calendar,  Mr. Steward seconded the motion, and the motion passed 4-0.

 

  1.   ACTION:                               Approve Ben Gomez as Auditor for 2018-2019

The Board reviewd the contract for Mr. Gomez.  It was noted that federal money over $500,000 added additional audit requirements

The Board asked questions and approved the contract fee.  Mr. Stewart make the motion to approve and Dr. Rose seconded.

The motion passed 4-0.

 

  1. ACTION:                               2019 and 2020 Transportation and General Liability insurance policies payments due June 15, 2019

District Insurance Agent of Record, Stephanie Jenkins, was present and presented the information.  She noted that two buses were

being added (13 total) with the National Fire Insurance Co for a premium of $112,000.  The General Liability policy for a million

dollars will come due in July.  Property insurance for $500,000 comes due in July with a premium of $10,250.  Mr. White made the

motion to approve all insurance proposals and Mr. Stewart seconded.  The motion passed 4-0.

 

  1.     Information:                         Introduce and interview candidates for board of directors

This item was canceled.

 

  1. ACTION:                               Appoint a board member to serve a two-year term for position two

This item was canceled.

 

  1. ACTION:                               Approve for the Superintendent to negotiate a final lease agreement for relocating to 8500 Sweetwater

Mr. Jenkins presented the info on the Sweetwater Campus lease. He summarized that 46% of enrollment had been lost in the move to

the Rosslyn campus. Mr. Marbley purchased and renovated the Sweetwater campus for an opening in August, 2019.  Mr. Williams

said he had toured the campus and was impressed.

Dr. Rose made a motion authorizing Mr. Simmons and Attorney Evans to negotiate and draw up a lease for the Sweetwater

property. Mr. White seconded the motion and it passed, 4-0.

 

  1. ACTION:                               Approve for the Superintendent to change the corporate bank account if a better option is available

After discussion, Dr. Rose made the motion and Mr. White seconded.  The motion passed 4-0.

 

  1. ACTION:                               Approve for the Superintendent to negotiate loans or lines of credit not to exceed $2.5 million

This item was canceled as it had been previously approved.

 

  1. Information:                         Principal Report

Ms. Foreman presented test results, and improvement team goals for the coming year. Mr. Williams said he was “proud to be a part of

this board,” and Mr. Stewart stated it had been an “excellent school year and thanks to everyone for working so hard.”   Dr. Rose

stated she was “proud to be a part of this board”.

 

  1.    Information:                         Update from Superintendent

Mr. Simmons echoed the comments of board members on the exemplary efforts of the staff.

 

  1. ACTION:                              Motion to go into CLOSED MEETING

      Mr. Steward made a motion to go into closed session under:

 

551.071         Consultation with attorney

551.074         Personnel Matters

Mr. White seconded and the motion passed 4-0. The Board entered closed session y 7:02 pm.

 

 

  1. ACTION:                          ADJOURNMENT

The Board returned to open session and Mr. White made a motion to adjourn, Mr. Steward seconded, and the motion passed 4-0.

 

Mr. Williams adjourned the meeting at 7:36 pm.

 

Present at Meeting:

            A.J. Williams, President

            Chad Stewart, Vice President (by conference call)

            Kenneth White, Secretary (by conference call)

            Dr. Rose (by conference call)

           

            Mr. Jenkins, Asst. Superintendent

            Ms. Rowe, Financial Director (by conference call)

            Ms. Foreman, Principal

           

Ms. S. Jenkins (Insurance Agent of Record)

            Mr. B. Gomez, Auditor (by conference call)

            Mr. K. Evans, Attorney

            Ms. C Moffett, Consultant

REGULAR MEETING MINUTES 

The Board of Directors

T E X A S   S E R E N I T Y   A C A D E M Y

8787 N. Houston Rosslyn Road, Houston, Texas 77037     281-931-8887

 

A Regular Meeting of the Board of Directors of Texas Serenity Academy was held August 29, 2018 in the School Cafeteria at 6:00 PM at

8787 N. Houston Rosslyn Road, Houston Texas.

 

CALL TO ORDER : The meeting was called to order at 6:15pm by Board President A.J. Williams.  A quorum was present with Mr. Steward, Mr. White and Mr. Williams.

 

ACTION:               Consider approval of Minutes of the May 23, 2018 meeting and approve any Minutes from the 2017-2018 school year that had not   

 been previously approved by the Board.

The Board reviewed minutes for May 23 2018 and January 24, 2018. Mr. Steward made a motion to approve and Mr. White seconded the motion.  The

motion passed unanimously 3-0.

 

 ACTION:              Consider approval of Workman’s Compensation Insurance by Insurance Agent of Record

Stephanie Jenkins, TSU Insurance agent of record, gave info on the policy by phone.  She answered the Board’s questions about the policy from Employers Insurance Company. The policy was for one million dollars with an annual premium of $44,280.00.

Mr.White made a motion to approve, Mr.Steward seconded.  The motion passed unanimously, 3-0.

 

ACTION:               Consider approval of Professional Liability Insurance by the Insurance Agent of Record.

Stephanie Jenkins, on phone conference, presented information and answering questions about the policy with Indian Insurance Co.  The annual premium

is $18,523. 

Mr. Steward made a motion to approve and Mr. White seconded the motion.  The

motion passed unanimously 3-0.

 

INFORMATION:  Discuss & Review monthly financial reports:

  • Accounts Payable
  • Payroll

Ms Rowe indicated she would email these reports to Board members.

 

ACTION:              Consider approval of final budget amendment for 2017-2018

Ms. Rowe handed out copies of the final budget amendment for the 2017-2018 year.  Total expenditures for the year were

$5,561,173.

Mr.White made a motion to approve, Mr.Steward seconded.  The motion passed unanimously, 3-0.

 

ACTION:               Consider approval of Vendor’s List for 2018-2019

Ms Rowe presented the list which was the same as last y­ear but is always open for new additions.

Mr. Steward made a motion to approve and Mr. White seconded the motion.  The

motion passed unanimously 3-0.

 

ACTION:               Consider approval of Budget for 2018-2019

Ms Rowe presented the board with handouts of the new budget and answered the board’s questions.  The new budget for $5,148,781 expenditures.

The TEA Template for this year’s budget has not been updated and Ms. Rowe will update the budget with template info when available.

Mr.White made a motion to approve, Mr.Steward seconded.  The motion passed unanimously, 3-0.

 

ACTION:              Consider approval of Student/Parent Handbook for 2018-2019

Mr.  Jenkins presented the handbook with no changes from last year. Mr. Steward made a motion to approve and Mr. White seconded the motion.  The

motion passed unanimously 3-0.

 

ACTION:              Consider approval of Employee Handbook for 2018-2019

Mr.  Jenkins presented the handbook with no changes from last year.   Mr. Steward made a motion to approve and Mr. White seconded the motion.  The

motion passed unanimously 3-0.

 

ACTION:              Consider approval of the Revised 2018-2019 School Calendar

Ms Rowe handed out a revised calendar and answered the Board’s questions.   June 3,2019 would be the last day of school .  Mr.White made a motion to approve, Mr.Steward seconded.  The motion passed unanimously, 3-0.

 

ACTION:               Consider approval and resolution authorizing the Superintendent to relocate the K-8th grade campus back to  

 8500 Sweetwater Lane, Houston, TX if a suitable lease or purchase agreement can be reached by July 1, 2019.

Mr. Jenkins presented the proposal to consider the purchase of the former school campus.

Mr.White made a motion to approve, Mr.Steward seconded.  The motion passed unanimously, 3-0.

 

ACTION:               Consider approval and resolution authorizing the Superintendent to submit all the required documentation to 

TEA to open a third campus in Stafford, Texas by July 1, 2019.  

Mr. Jenkins explained this was a two-year’s out approach to give the school ample time to plan a new campus and to secure TEA approval.

Mr.White made a motion to approve, Mr.Steward seconded.  The motion passed unanimously, 3-0.

 

ACTION:               Consider approval and resolution authorizing the Superintendent to request TEA to change the school’s bank account from Spirit  

 Bank of Texas to either Capitol One Bank or a bank of the Superintendent’s choosing on or before July 1, 2019.

Mr. Jenkins presented the school’s desire to find a bank which offered more services  to the school. The district had over 5.4 million dollars deposited last year.

Mr. Steward made a motion to approve and Mr. White seconded the motion.  The

motion passed unanimously 3-0.

 

ACTION:   Consider approval authorizing the Superintendent under the direction of the General Counsel to amend the articles of incorporation  

and remove the former Superintendent’s name from all TSA school related business documents.

Mr. Jenkins led the presentation and discussion of this motion.  Mr Evans, the district’s legal counsel, would prepare the charter changers.  TEA would

have to approve the changes.

Mr.White made a motion to approve, Mr.Steward seconded.  The motion passed unanimously.

 

INFORMATION: Principal Report

Principal Michelle Foreman updated the Board on the district’s performance on the TEA accountability performance and the beginning of school

 

ACTION:                             Motion to go into CLOSED MEETING

Mr. Steward made a motion to approve and Mr. White seconded the motion.  The

motion passed unanimously 3-0.

 

  • Consultation with Attorney
  • Personnel Matters

 

ACTION:            Motion to return to OPEN SESSION.

Mr. _____ made the motion to returnto open session and Mr. _________ seconded.  The motion passed unanimously, 3-0.

 

ACTION:                Motion to adjourn the meeting.

Mr. _____ made the motion adjourn and Mr. _________ seconded.  The motion passed unanimously, 3-0.

 

President Williams adjourned the meeting at ­­­­______.

 

Present at the meeting:

Board President AJ Williams

Board Member Kenneth White

Board Member Chad Steward

 

Acting Superintendent Larry Jenkins

Finance Director Marcia Rowe

Principal Michelle Foreman

 

Attorney Kelly Evans

Insurance Agent of Record Stephanie Jenkins, on phone conference

Consultant Carol Moffett

MINUTES OF SPECIAL BOARD MEETING
The Board of Directors
T E X A S S E R E N I T Y A C A D E M Y
8787 N. Houston Rosslyn Road, Houston, Texas 77088 281-931-8887

An Special Board Meeting of the Board of Directors of Texas Serenity Academy was held October 24, 2018 in the School Cafeteria at
6:00 PM at 8787 N. Houston Rosslyn Rd, Houston Texas 77088.
Board Members participated by telephone-conference but the school building location where meetings are normally held was open with
Mr. Jenkins in attendance for any citizen to attend the meeting.

CALL TO ORDER: President Williams called the meeting to order at 6:00 p.m.

DETERMINATION OF QUORUM: President Williams declared a quorum in attendance with Kenneth White, A.J. Williams and
Dr. Gloria Rose present.

ACTION: Consider approval and adoption of the 2018-2019 Special Education Policies & Procedures. The SPED P&P’s were
developed under review of Atty. Kelly Evans who serves as the General Counsel for the school district and Ms. Lemons who
serves as the SPED Director. Mr. Williams stated that everyone had received the P&P’s via email. A motion was made by Mr.
White to approve the 2018-2019 SPED P&P’s and Dr. Rose properly seconded the motion. Mr. Williams called for a vote and
the board voted to approve unanimously, 3-0

INFORMATION: Annual Public Hearing on School First Report as posted by TSA in the local newspaper; Mr. Jenkins and Ms. Rowe
explained that this is a requirement of TEA and the advertisement has been placed in a local newspaper, the ad was paid for by TSA and
ran for 2 consecutive weeks as required by TEA. No vote of the Board was necessary as this was an information item only.

ACTION: ADJOURNMENT
Mr. White made a motion to adjourn the meeting and Dr. Rose properly seconded. The motion passed 3-0, unanimously.
President Williams adjourned the meeting at 6:09 p.m.
______________________________________________________

Present at the Meeting:

  • Board Members A.J. Williams, Dr. Rose, Kenneth White (Absent: Robert Marbley and Chad Steward)
  • Larry Jenkins, TSA Asst. Superintendent
  • Marcia Rowe, TSA Finance Director
  • Phallen Lemons, TSA Special Education Director